RFID Asset Inventory Project

Financial Reporting Services is implementing a new Radio Frequency Identification (RFID) asset inventory process for the University of Kansas. The RFID asset inventory process will:

• Create efficiencies with RFID technology implemented
• Promote touchless asset inventory
• Reduce disruptions to university operations in sensitive spaces
• Improve accuracy of capital equipment records
• Improve safeguarding and internal controls around capital assets

The RFID tagging process will include several phases:

Kick Off:

• Information will be shared with the university community
• Initial Town Hall Meetings
• Clarification of roles and responsibilities
• Opportunity for Questions

Phase 1: Building Blitz

• HCA and KU staff will work on buildings to tag capitalized assets across campus, with a focus on those buildings with significant capital assets
• Majority of the equipment will be located during this phase
• Estimated time frame: June 22, 2026 through July 17, 2026

Phase 2: Reconciliation

• Department focus of assets not found during the Building Blitz phase
• List of "to be accounted for" items will be provided to departments in advance
• Estimated time frame: July 20, 2026 through August 21, 2026

Wrap Up

• Complete any lingering items
• Finalize reports
• Estimated time frame: August 24, 2026 through August 31, 2026

Important documents for the RFID process:

FAQs.docx - Frequently Asked Questions around the process.