Service Centers Policies & Procedures

Any fee that is charged to a University department (including sponsored activity) by another University department is designated as a service center or recharge center fee. No service center or recharge center fee shall be instituted or increased without procedural approval.

A department should not be paid more than once to perform the functions for which it exists. The intent of the charge back system is to reimburse a department for the actual cost of providing services beyond the State-funded portion of their budget. Exemptions to this general policy may be made by the deciding authority.

Deans, directors, or department chairs should propose the creation of a service center and service center rates. The benefits of a proposed service center must be weighed against the benefits of obtaining similar goods/services from commercial or other University sources.

KU must comply with the US Office of Management and Budget (OMB) Uniform Guidance cost principles. Compliance with Uniform Guidance is implicit in KU’s policy.

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