Accounts receivables that are in excess of five years old are eligible to be written off under the state's policies and procedures regarding the management of receivables. Reasonable collection efforts must have been made on the accounts deemed uncollectible for the accounts to be included. If the account has been submitted to Campus Solutions (CS), do not include it on your list. Campus Solutions (CS) will submit the account for write-off.
On a yearly basis Financial Reporting Services (Sarah Carver, 223D Strong Hall) will request your department's write-offs. The format for submission is to provide two listings, one for students and one for other than students. Currently employed faculty, staff, or students are not included on these lists. “Set-off” procedures are established to handle these. The write-off lists must include name, social security number, date of charge or invoice, and the procedure for the collecting of past due accounts.
Upon approval from the Chancellor and acceptance from the State, your department will be notified that the write-offs have been accepted and must then be removed from your accounts receivable report.