Service Centers Policies & Procedures

Any fee that is charged to a University department (including sponsored activity) by another University department is designated as a service center or recharge center fee. No service center or recharge center fee shall be instituted or increased without procedural approval.

A department should not be paid more than once to perform the functions for which it exists. The intent of the charge back system is to reimburse a department for the actual cost of providing services beyond the State-funded portion of their budget. Exemptions to this general policy may be made by the deciding authority.

Deans, directors, or department chairs should propose the creation of a service center and service center rates. The benefits of a proposed service center must be weighed against the benefits of obtaining similar goods/services from commercial or other University sources.

KU must comply with the US Office of Management and Budget (OMB) Circular A-21, Cost Principles for Educational Institutions ». The Cost Accounting Standards in A-21 that pertain to service centers re in section J.47. Compliance with A-21 is implicit in KU’s policy.


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